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2020 Move-Out Instructions

Spring 2020 Move-Out: June 10 - July 15

The move-out process for University Apartments, including College Park, University Park, University Place and Vandalia, will begin on Wednesday, June 10 and run through Wednesday, July 15. Current residents who have renewed their lease at one of these communities do not need to move; this process is only for students who are leaving their community. 

Registration is now open for students who are leaving their community to schedule a time slot to complete the move-out process for your apartment. Residents are strongly encouraged to register for a move-out time slot; this is to maintain the highest possible level of health and safety for our staff and residents.

You may log in at myhousing.wvu.edu/universityapartments/ to select a time slot for move-out. You will need your WVU credentials to log in. Also, you will see only the time slots available for your apartment community. 

MOVE-OUT DATES AND SCHEDULING PROCESS

  • Move-out will begin Wednesday, June 10 and continue through Wednesday, July 15. While you are invited to begin moving out starting June 10, please keep in mind that your lease runs through July 15. Moving out prior to July 15 will not absolve you from paying June or July rent.
  • Residents  should login at  myhousing.wvu.edu/universityapartments/ to select a time slot. Only spaces in their apartment community will be available for selection. WVU login credentials are required to complete the registration process. 
  • Time slots are available Monday - Saturday and will have a three-hour window for move-out. Time slots are not available on Sundays. 
    • Residents should plan to complete move-out and check-out within the time slot.
    • You will receive an email 48 hours ahead of your scheduled time slot with detailed instructions for moving out of your apartment. They are also listed below for your reference.
    • Registration changes may be made up 48 hours prior to arrival; students may access the system to make any changes prior to the 48-hour window. To change your registration within 48 hours, students should email universityapartments@mail.wvu.edu for instructions. 
    • Residents unable to return between June 10 and July 15 due to extreme circumstances should email University Apartments at universityapartments@mail.wvu.edu. Someone from their specific apartment community will contact them directly.  

    HEALTH AND SAFETY MEASURES

    To ensure the safety and health of your residents, staff and communities, we ask you to please follow the guidelines below.
    • Please practice all social distancing protocols, including keeping a safe distance apart (usually 6 feet) and maintain good personal hygiene (i.e., handwashing, wiping down high-touch areas) while moving out of your apartment.
    • Please only bring one guest to help you with move out, if possible. Residents need to be prepared to identify who is assisting them. This is to ensure appropriate social distancing and to assist the University in keeping track of the number of nonresidents who are in each building at a given time.
    • We also encourage roommates to not choose the same time slot to move out to allow for proper social distancing within your apartment.
    • Personal protective equipment is required in all public areas. 
      • Please bring personal protective equipment, including a mask and gloves, for each person participating in move-out. The CDC has guidelines on cloth face coverings which help slow the spread of COVID-19. (Each community will have a limited supply of masks and gloves.)

    CLEANING

    Residents are encouraged to check-in and move-out during their designated time slot. To expedite this process, we have listed below the necessary steps you need to take to successfully move-out of your apartment and to avoid additional charges to your student account.

    The leasing office is open only on Wednesdays through the month of June. As a result, carts will not be available for residents to use during move-out. We recommend you bring a dolly, cart and/or any other items you need to successfully pack your apartment.

    Individual Space

    1. Remove any nails or tacks from walls (leave command strips)
    2. Wipe down furniture and mattress
    3. Run vacuum thoroughly on carpet
    4. Double check closet and drawers for possible items
    5. Make sure windows are closed 
    6. Make sure window blinds are closed
    7. Turn off light
    8. Please lock bedroom door

     

    Common Space – These shared areas should be addressed by all roommates in the apartment

    1. Remove any nails or tacks from walls (leave command strips)
    2. Wipe down all furniture
    3. Make sure windows are closed
    4. Make sure window blinds are closed
    5. Empty and clean refrigerator and freezer
    6. Clean stove/oven
    7. Wipe out cabinets
    8. Wipe down countertops in kitchen and bathroom
    9. Clean toilet
    10. Clean shower and remove old shower curtain
    11. Make sure washer door is open
    12. Make sure lint is removed from dryer
    13. Make sure all flooring has been cleaned
    14. Set thermostats on “auto” and 74 degrees
    15. Place TV remote on coffee table
    16. Turn off all lights
    17. Remove all trash from the apartment and dispose of properly
    18. Please make sure door locks behind you

    RETURN KEYS AND COMPLETE FORMS

    All keys must be deposited in the designated drop boxes, located outside the leasing office, when move-out and cleaning is complete.

    Residents are not required to come to the leasing office to complete move-out. Instead, we ask that you fill out the online move-out form for your apartment community listed below.

    UPARK Move-out form

    UPLACE Move-out form

    VANDALIA Move-out form

    CPARK Move-out form 

    WALKTHROUGHS

    To maintain the highest level of health and safety for our staff and residents; walkthroughs with a property manager will not occur. Instead, apartments will be inspected 72 hours after the last tenant in the apartment has moved out. Residents will be notified of any damage or additional cleaning charges following inspection through their student MIX account. 

    Please keep in mind the leasing office is currently only open on Wednesday’s. As a result of that, there will not be any carts available for residents to check out. We recommend you bring a dolly, cart, and/or any other items you expect to need to successfully pack your apartment.

    The move-out process was developed with guidance from public health officials and medical professionals with the goals of limiting contact and expediting the check-out process. To prioritize the health and safety of our students and staff as part of WVU's ongoing response to COVID-19, residents are highly encouraged to schedule a time for move-out. 

    Please reschedule if you experience symptoms of COVID-19 in the days preceding your move-out time slot; email universityapartments@mail.wvu.edu.

    If you are coming from out-of-state, be sure to check for any orders or guidance that limit travel - moving out of an apartment might not be considered essential.